Senior Administrative Assistant, Finance

General Summary The Senior Admin Assistant, Finance provides high-level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities. This position requires working onsite in the Alameda office. Specific Duties and Responsibilities •    Provide administrative support, including meeting coordination, document management, filing, scanning, and copying. * •    Manages calendars for senior finance staff, including making travel arrangements* •    Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors* •    Prepare and distribute reports and presentation materials for internal and external stakeholders* •    Support departmental planning and budgeting of team activities* •    Maintain and organize financial records, including data entry and report compilation * •    Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing * •    Provide support during internal and external audits* •    Participate in special projects and perform other duties as assigned •    Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * •    Understand relevant security, privacy, and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. * •    Ensure other members of the department follow the QMS, regulations, standards, and procedures. * •    Perform other work-related duties as assigned.