Virtual Assistant / Lifestyle Manager

Role Overview

We’re looking for a highly proactive Executive Assistant to support a dynamic entrepreneur with both professional and personal tasks. This role requires someone who is organized, detail-oriented, and comfortable managing a wide range of responsibilities, from calendar and email management to supporting ongoing projects. A key aspect of the role is helping improve efficiency through the use of AI tools and systems. ## Responsibilities

• Manage and coordinate a busy calendar, including meetings, travel itineraries, and event coordination. - Support email management, prioritization, and organization. - Provide administrative support to the executive and team as needed. - Support light marketing-related tasks for an additional business venture. - Research and implement tools (including AI solutions) to improve productivity. - Help organize systems and processes to streamline daily tasks. - Handle occasional personal tasks as needed. ## Requirements

• 3-4 years of experience as an Executive/Virtual Assistant, Lifestyle Manager, People and Operations Specialist, or similar role. - Strong organizational and time management skills. - Experience managing calendars, emails, and travel logistics. - A tech-savvy professional with knowledge of Slack, Asana, and Zoom. - Ability to work independently and adapt in a fast-paced environment. - Strong communication skills and attention to detail. - Interest or experience in using AI tools (Claude) to improve workflows and efficiency. - Proactive mindset with the ability to anticipate needs. - Experience with Klaviyo, Hubspot, and Shopify (Nice-to-Have). ## Our Recruitment Process