Project Coordinator

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth. Position Overview:

Woolpert is hiring a Project Coordinator to support our Chicago, IL location! A successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located. What You Will Do:

• Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements. - Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. - Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms. - Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices. - Assist Project Managers with project monitoring & controlling processes, including developing and manage data trackers, update change and issue logs, and other project related support duties as assigned. - Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc. - Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites. - Electronic filing (on servers): being consistent and following document management policies/protocols. - Run or review reports from financial and accounting data software. - Support deliverable production including document editorial review, formatting, production, and compilation. - Handle varying tasks for multiple projects concurrently. - Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team. - Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.