Specialist I, Facilities Planning

TransUnion's Job Applicant Privacy Notice What We'll Bring: Overall Responsibility: Manage end-to-end real estate and facilities operations in Hyderabad, including team coordination and vendor management. Vendor & Landlord Management: Coordinate with landlords and multiple vendors (maintenance, utilities, security, housekeeping, transport, travel & visa, cafeteria). Act as the primary liaison for issue resolution and communication. Monitor vendor performance, ensure contract compliance, and recommend renewals. Financial Management: Develop and manage operating (Expense) and capital budgets. Handle key financial activities such as accounts payable, payroll, petty cash, and budgeting. Space & Occupancy Planning: Work with business leads and HR to track headcount and growth forecasts. Plan and execute seating, moves, and space optimization on a rolling basis. Business Continuity & Support Functions: Support Business Continuity Planning (BCP), crisis management coordination, and safety initiatives. Assist procurement activities across HR, IT, and Facilities. Provide additional operational support as required. Operational Oversight & Compliance: Supervise team performance to ensure quality, efficiency, and effectiveness. Conduct regular facility inspections and document findings. Recommend improvements in maintenance and MEP systems. Validate and ensure quality of vendor/contractor work. What You'll Bring: Key Responsibilities 1. Facilities & Operations Management Oversee daily facilities operations, ensuring smooth functioning of office infrastructure and services. Conduct regular facility inspections and ensure high standards of maintenance and compliance. Recommend improvements in mechanical, electrical, and infrastructure systems. Ensure quality control and validation of work delivered by vendors and contractors. 2. Vendor & Landlord Management Manage relationships with landlords and service vendors (maintenance, utilities, security, housekeeping, transport, travel & visa, cafeteria, etc.). Act as a liaison between internal stakeholders and vendors for issue resolution and communication. Monitor vendor performance, ensure contract compliance, and recommend contract renewals/improvements. 3. Financial & Budget Management Develop and manage operating (OPEX) and capital (CAPEX) budgets. Handle finance-related activities including accounts payable, payroll coordination, petty cash, and cost tracking. Drive cost optimization while maintaining service quality. 4. Space & Occupancy Planning Collaborate with business leaders and HR to track workforce headcount and growth projections. Plan and execute seating arrangements, moves, and space optimization strategies. Ensure efficient utilization of office space aligned with business expansion plans. 5. Business Continuity & Safety Support Business Continuity Planning (BCP) and crisis management initiatives. Coordinate Crisis Management Team activities and act as Crisis Connect coordinator. Lead and support safety initiatives and compliance requirements. 6. Cross-functional & Procurement Support Support procurement activities across Facilities, HR, and IT functions. Provide operational support for organizational needs and special projects as required. 7. Team Supervision & Governance Supervise and guide the facilities team to ensure efficient and effective service delivery. Ensure tasks are completed to quality, safety, and performance standards. Maintain proper documentation of inspections, audits, and operational activities. Key Skills & Competencies Facilities & Vendor Management Budgeting & Financial Control Space Planning & Workplace Strategy Stakeholder & Relationship Management Business Continuity & Safety Compliance Operational Excellence & Problem-Solving Impact You'll Make: the resource also needs to manage facilitiesTU Concierge platform and associated global reporting for our team. This job is assigned as On-Site Essential and requires in- person work at an assigned TU office location as a condition of employment. TransUnion Job Title Specialist I, Facilities Planning Beware of scams tied to potential career opportunities. If you received a link, email, text or social media communication you weren't expecting from TransUnion, take a moment to confirm the relevant information. Be wary when providing personal information. Contact careers@transunion.com or (312) 258-1717 for assistance. 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