Administrative Assistant

At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don’t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done. Snowflake is looking for an experienced, strategic self-starter to join our Executive Administration team within the Engineering Organization. In this role, you’ll partner closely with 2–3 Engineering Directors based in Europe (Berlin,Warsaw) to strategize, operationalize, and execute all administrative functions. You’ll be an essential member of the leadership team, using your expertise in a fast-paced and growing environment to create structure out of chaos and help executives effectively scale the business. You’ll initiate, own, and implement systems and processes that increase efficiency for a growing org, keeping our global teams streamlined and aligned. ## WHAT YOU’LL DO

• Master the Calendar: Effectively manage and maintain complex calendars for 2–3 Senior leaders, prioritizing a high volume of tasks across EMEA and US PST time zones. - Coordinate recurring engineering cycles, including staff meetings, technical reviews, updates, and calibrations. - Build responsiveness into existing operations and define new regional strategies, such as optimizing onboarding and external event organization. - Partner closely with our US-based Admin team to ensure seamless cross-regional collaboration and alignment on global initiatives. - Execute high-visibility events, from week-long org-wide Hackathons to local team offsites (managing location, menu, and logistics). Lead small to large-scale projects including space management and headcount tracking. - Manage team budgets, travel, and executive-level expenses. Process invoices, Purchase Orders, and conference-related logistics. - Facilitate communication between Berlin/Warsaw-based teams and global stakeholders. Own agendas for All Hands and offsites, and draft transparent internal comms (newsletters, meeting notes, action item tracking).