Assistant Dean, Faculty Affairs Administration (Hybrid) - Olin Business

Scheduled Hours 37.5 Position Summary The Assistant Dean for Faculty Affairs Administration plays a critical role in managing academic and administrative processes and ensuring alignment with the school's policies. The person in this role is also responsible for leading initiatives to improve operational processes, optimize resource utilization, and enhance service delivery across the school. This role involves identifying opportunities for improvement, implementing best practices, and driving a culture of continuous improvement that aligns with the school's strategic priorities. Job Description Primary Duties & Responsibilities: Supports the proper management of appointments and contracts: Coordinating teaching evaluations (both in terms of administration and reporting). Leads the administrative side of tenure and promotion; yearly faculty reviews; Oversees and facilitates the process for contract renewals and change; Oversees and facilitates administrative processes for faculty leaves, summer research, retirement processes, course reliefs and associated pay structures; Oversees the management of Olin's internal faculty practices and policies, including file/data managements, alignment with university practices, etc. Perform other school-wide administrative functions and duties as assigned, such as accreditation, data management and analysis, etc. Work with academic and administrative staff to support faculty needs in teaching, research, and service activities, including but not limited to hiring student TAs, RAs, managing the visa process for international teaching assignments, etc. Oversee the grants process including budget reviews, reporting, etc. Supports faculty and post-doc recruitment efforts, working with department chairs and search committees in navigating the administrative processes, starting with job postings, and continuing up through interviewing, coordinating travel, and facilitating offers Supports the onboarding process for new faculty and Vice Deans, including visa processing, ensuring a smooth integration into the University and school (including facilitating associated events), as well as familiarity with policies, resources, and academic expectations Other Duties As Assigned. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Master's degree Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Higher Education Administration (5 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: Doctorate, Ed.D. - Doctor of Education Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Accreditation Management, Administration Management, Budget Management, Business Education, Detail-Oriented, Educational Technology, Education Policy, Emotional Intelligence, Fact-Based Decision Making, Faculty Management, Grants Management, Growth Mindset, Oral Communications, Problem Solving, Professional Integrity, Project Management, Relationship Building, Supervision, Written Communication Grade G14 Salary Range $75,200.00 - $128,800.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)