Front Office Coordinator

• Maintain visitor log and security access
• Greet and welcome visitors in a professional and courteous manner; announce and direct them accordingly
• Support and oversee daily administrative functions to ensure efficient office operations
• Act as liaison with building management across four corporate office locations
• Monitor and manage office supply inventory; place orders as needed
• Sort and distribute incoming mail and deliveries; manage outgoing correspondence
• Ensure adherence to office policies and procedures and assist in their implementation
• Coordinate daily lunch orders and manage catering logistics
• Provide administrative support across departments as requested
• Manage conference room bookings and coordinate daily staff meetings
• Assist in planning office events, employee gifting, and team celebrations
• Help coordinate arrangements for traveling employees and visiting staff
• Welcome new hires and assist with onboarding tasks to ensure a smooth and organized start
• Assist with facility maintenance requests
• Monitor and update seating charts
• Track and reconcile office expenses on Concur
• Emergency preparedness: support safety drills
• Maintain office calendars and notices: keep shared office calendars up to date with holidays, special events, and relevant building notices
• Maintain cleanliness and organization of our communal spaces
• Replenish pantry supplies
• Manage company swag inventory

Requirements:

• Bachelor's degree preferred. - 2+ years of work experience in an administrative/office support role. - Must have exceptional attention to detail. - Strong organizational and time management skills, and ability to prioritize. - Excellent communication and interpersonal skills. - Strong problem-solving skills and analytical abilities. - Proficient with Microsoft Office Suite and Google products. - Able to effectively present and information and respond to questions from management, vendors, and associates. - Adhere to tight deadlines and quick turnaround for deliverables. - Ability to work collaboratively in a dynamic environment where adaptability is imperative. - Please note this role is on site 5 days per week at our NYC HQ

Exact compensation may vary based on skills, experience, and location. Salary Range

$25—$32 USD

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