Executive Assistant

Heidrick & Struggles is the world's foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we've delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com Job Description: Responsibilities: The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management. An integral part of an EA's role is problem-solving within the search execution and administrative process. Specific Responsibilities: Responsible for the administration of the search process for all team search assignments Formatting, editing, proofreading, preparing and transmitting client deliverables Maintaining consultant calendar Preparing travel itineraries for the consultant, client or candidate in any part of the search process Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports Creating and maintaining an efficient file management and follow-up system for all search processes Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication Verifying degrees of candidates Consistently building strong relationships and good rapport with candidates and clients Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading Maintaining client, candidate and companywide confidentiality Contributing to the team and office by providing reception relief and back-up assistance to other EAs May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources Qualifications: High school education required; college degree desired At least five years of administrative experience in roles requiring strong project coordination Demonstrate a business acumen and financial awareness Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus Excellent communication skills—verbal, written and listening Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications Professional services experience, a plus Behavioral Competencies: External and internal awareness: Maintains personal contacts across the internal organization and appropriately shares information. Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional. Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.