Harbor is seeking a proactive and detail-orientated Human Resources (Talent) Operations Coordinator (International) to join our team on a fixed term basis to provide maternity cover. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys supporting Talent Operations across multiple regions. You will play a key role in ensuring Talent processes run smoothly, with a focus on accuracy, efficiency and a consistent employee experience. You will work closely with Talent, IT and Finance teams globally, gaining exposure to international processes and supporting the delivery of Talent services across the UK, Philippines, North America and other international regions. This is a hands-on operational role requiring strong organisation, attention to detail, sound judgment, and the ability to manage multiple priorities in a dynamic environment. Fixed-Term Contract (Maternity Cover)
This role is offered on a fixed-term contract to provide maternity cover for a defined period. The contract will commence and conclude on agreed dates, in line with business requirements and applicable Philippine employment legislation. Should the period of maternity leave be extended, there may be the opportunity to the extend the contract subject to business needs and mutual agreement between both parties. The successful candidate will receive all statutory benefits and protections applicable under local labor laws. ---
Support end-to-end onboarding, offboarding and employee changes across multiple regions
Coordinate onboarding activities including contracts, documentation, system setup, orientation sessions and survey feedback
Ensure all employee data is accurately recorded and maintained in HR systems
Manage background checks and pre-employment screening processes
Coordinate offboarding activities including documentation and system access removal
Deliver a positive and consistent onboarding experience for new hires
Coordinate the assignment of buddies to all new hires as part of the new hire buddy programme
Benefits & Leave Administration
Support the administration of employee benefits, including enrolments, renewals, changes and leavers
Manage employee benefits queries, escalate complex cases where required
Coordinate leave administration, including tracking, reporting, employee communication and return-to-work processes
Maintain accurate leave records and ensure compliance with company policy and local requirements
Support escalated or sensitive leave scenarios as needed
System & Data Management
Maintain accurate and up-to-date employee records across all Talent systems
Support data audits and reporting requirements
Monitor data quality and ensure consistency across systems
Produce basic reports and support data analysis as required
Employee Support & Operations
Act as a point of contact for employee queries across the international population
Monitor and manage shared Talent inboxes, responding to queries in a timely manner
Prepare standard employee documentation (e.g. letters related to leave or employment changes)
Support monthly payroll inputs (e.g. sickness reconciliation and data validation)
Process & Continuous Improvement
Follow established processes and operational checklists to ensure consistency and compliance
Support the review and update of policies, handbooks and process documentation
Identify opportunities to improve processes and contribute to ongoing enhancements
Provide cross-regional operational support as required to ensure global team coverage
Qualifications:
We are looking for a highly organised, professional, and operationally focused individual who can operate with confidence in a sophisticated, high-growth environment. Essential
1-3 years’ experience in an HR/Talent coordination or administrative role
Experience in a professional services, corporate, or fast-paced environment
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Proactive and reliable, with a strong sense of ownership
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
Ability to handle sensitive and confidential information with discretion
Desirable:
Experience supporting international or multi-region teams
Knowledge of UK employment practices, benefits or payroll processes
Experience using HR systems (e.g. Workday or similar)
Experience working in a scaling or PE-backed organisation
Proactive self-starter who anticipates needs rather than reacts to them
Strong interpersonal skills and professionalism with stakeholders across multiple regions
Knowledge and understanding of the wider external Talent environment and how best practice can be adapted /developed to support division strategies
Working Pattern:
Full time role (5 days per week)
Preferred working hours are 2:00pm – 10:00pm to support global collaboration
About Us:
Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.
