Senior Executive Assistant to the General Counsel

Legal Services, based in the Office of the Chief Operating Officer Full-time (100%), fixed term position in a collaborative professional team Base salary will be in the range $95,361.61 - $102,302.91+ 17% Superannuation (HEW Level 6) Based at our vibrant and picturesque St Lucia Campus About This Opportunity In this role, you will provide high‑level executive and administrative support to the General Counsel and will play a vital role in the smooth, confidential and effective operation of UQ Legal Services. Working within a collaborative and purpose‑driven professional team, you will be trusted to anticipate needs, manage complex priorities, and enable sound decision‑making that supports the University's strategic objectives and governance obligations. Key responsibilities will include: Providing professional and proactive administrative and executive support to the General Counsel, Legal Services. Managing all aspects of the General Counsel's calendar and ensure thorough preparation for weekly commitments for General Counsel. Providing secretariat and administrative support relating to General Counsel's participation in various meetings, committees and boards, including ensuring that General Counsel is adequately briefed, preparation of agendas, reports and minute taking when required and follow-up and managing tasks allocated to General Counsel. Contributing to and/or coordinating the preparation and processing of executive documentation, reports, presentations, agendas, and minutes, undertaking background research and data analysis when required. Making travel arrangements and booking accommodation for General Counsel and other staff as required. Liaising with and maintaining strong relationships with University staff at all levels on the General Counsel's behalf. Maintaining confidentiality and exercising discretion, diplomacy and judgement. Assessing incoming correspondence and emails, taking appropriate action and writing replies to routine correspondence on behalf of the General Counsel and preparing drafts for consideration on non-routine matters as required. Assisting in the management of procurement activities and other finance related tasks as required, including reconciling the General Counsel corporate credit card. Assisting with the preparation and monitoring of Legal Services budgets. Working as part of an administration team to improve efficiency and service delivery within Legal Services. About You You will bring a calm, highly organised and confident approach, with the discretion and judgement required to operate in a senior executive environment. You will demonstrate: Significant experience providing executive and administrative support to a senior leader within a legal practice or similarly complex professional environment, or an equivalent combination of experience and education. Superior interpersonal, communication and senior stakeholder engagement skills, with the ability to build trusted relationships across all levels of an organisation. Demonstrated experience preparing high‑quality briefs, reports, presentations and correspondence for senior audiences. Strong organisational skills, with the ability to manage competing priorities, meet deadlines and work autonomously. High‑level proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, with demonstrated legal secretary and word processing skills (min 60wpm) A proven ability to handle sensitive and confidential matters with discretion, diplomacy and sound judgement. Well‑developed written and verbal communication skills, attention to detail and problem‑solving capability. An understanding of, or capacity to quickly develop knowledge of, university structures and corporate systems. About UQ As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging. Interested? For more information about this opportunity, please contact Gillian Barrett - g.barrett@uq.edu.au or phone 07-3443 4228. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the 'About You' section. Please note that applications received via email will not be accepted. Other Information Pre‑employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks, and other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We're also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623. Applications close 7 June 2026 at 11.00pm AEST (R-65148). Please note that interviews have been tentatively scheduled for week commencing 15 June 2026 The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia's leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.