Administrative Business Partner, OpenAI for Government & Global Affairs

The Administrative Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate can handle structured tasks with minimal oversight, while actively learning and applying best practices to support evolving business needs. This role is based in Washington, DC and requires in-person attendance at our DC office, The Workshop, at least four days per week. We offer relocation assistance for new employees. In this role, you will:

• Build strong connections within Global Affairs and OpenAI for Government, and forge connective tissue between the two teams to help them operate together more seamlessly. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects. - Expertly manage the calendars, scheduling, and logistics of leaders in both organizations across classified and unclassified engagements—including interagency meetings, secure briefings, site visits, and high-priority external meetings—while anticipating needs, adapting quickly to shifting priorities, and ensuring leaders are well-prepared and operating efficiently. - Excel in sharing information clearly and efficiently, adapting communication styles for different audiences, from Cabinet-level officials to agency staff, adapting tone and style to maintain professionalism and advance OpenAI’s mission. - Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled securely and in compliance with government protocols. - Serve as an execution lead for major OpenAI for Government and Global Affairs events, government workshops, sponsorships, training, and customer meetings, Work seamlessly with key stakeholders in OpenAI’s Washington, DC office to ensure a high quality experience for strategic on-site visits. - Serve as a strategic operations partner to the National Security team, helping run the team’s operating cadence across planning cycles, leadership priorities, travel rhythms, and internal communications; act as a trusted thought partner to team leadership by tracking due-outs, driving follow-through, and surfacing priorities and risks. Partner closely with the team to shape and execute events, workshops, and external engagements, while coordinating seamlessly across Product, Research, Legal, Security, and OpenAI for Government. - Work closely with OpenAI for Government’s chief of staff to build and scale the team’s strategic processes and operating systems, including:

• Developing and maintaining an annual planning calendar;

• Coordinating milestones for budget cycles, offsites, summits, major launches, recruiting pushes, and leadership visits;

• Owning and maintaining team information architecture (Notion, shared drives, templates, org charts, FAQs, and distribution lists, etc.);

• Keeping onboarding materials and processes current;

• Tracking headcount growth needs and help forecast seating, equipment, badges, and onboarding readiness as the team expands. - Initiate teambuilding activities, such as happy hours, trainings, off-sites, and outings. You might thrive in this role if you have:

• 4-7 years of experience in an executive support role or similar support function. - 2-3 years of experience managing complex scheduling, logistics, and high-level meetings with senior government, defense, and international leaders, including coordinating clearances, handling sensitive information, and navigating agency systems and protocols. - Proven experience working with multiple leaders in the past. - Worked in a high-growth startup, or similar environment. - Managed and optimized extremely busy calendars. - Exceptional attention to detail and a high bar for quality, with the ability to anticipate issues, catch small errors before they become larger problems, and ensure every deliverable, meeting, and interaction is executed to a polished standard. - Flawless execution skills for events and meetings of all sizes. - Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a Senator vs. a Customer vs. an Exec)

• Ability to motivate and align teams, driving accountability and helping leaders and cross-functional partners stay focused on shared priorities. - Proven ability to build processes and operational systems from the ground up, bringing structure to ambiguity and creating scalable ways of working in fast-moving, high-growth environments. - Professionalism and Discretion - You understand the balance between transparency and confidentiality. - Independent Task Level Operator

• Very fluent in Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools. - Genuine interest in the technology we’re building and the transformative potential of AI. Experience with leveraging AI tools to make complex workflows more efficient. About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance. OpenAI Global Applicant Privacy Policy

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