Academic Department Coordinator (Mathematics and Statistics)

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Academic Department Coordinator position (Mathematics and Statistics). The Academic Department Coordinator is full-time during the academic year and is part-time (20 hours per week) over the summer (supporting the Statistics department). The expected salary range for this job opportunity is: $27.00-32.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Academic Department Coordinator (ADC) provides comprehensive administrative support in all areas of operation in the department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the two academic programs include the following: support for the chairs and faculty in carrying out the department business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus four days a week when classes are in session. This position supports two departments, the Department of Mathematics and Statistics, with 20 hours of support for each department during the academic year and 20 hours of support for Statistics in the summer. Summary of Duties and Responsibilities Administrative Support in Carrying out Departmental Business ● Support the chairs and faculty in carrying out departmental business according to the academic calendar ● Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes, as appropriate ● Assist in reappointment, tenure, and promotion processes ● Assist in faculty searches, including coordinating search process logistics ● Assist with departmental external reviews (including self-study) ● Coordinate the department's annual prizes and fellowships for majors Curricular Support ● Update course information in the Course Catalog, CPI/EMS, and Workday ● Assist with course logistics, including course materials, field trips, and course evaluations ● Assist students and faculty with majors' records ● Assist with thesis and capstone logistics ● Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters Event Management ● Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events ● Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers Budget Support, Financial Transactions, and Student Employment ● Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday ● Process purchase orders, invoices, and reimbursements ● Monitor budgets in collaboration with the department chairs and the director of academic finance ● Coordinate and maintain student employment and casual hiring Communications and Office Management ● Maintain departmental website and electronic files ● Coordinate the schedules of and stock supplies (including printers) in common space(s) ● Serve as the liaison between the department and the diverse community of students, faculty, and staff across campus, the Five College community, and the public ● Maintain a welcoming, inclusive, and respectful study and work environment Qualifications Required: High School diploma or equivalent 1-3 years of relevant experience Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills Ability to take initiative, work independently, and work collaboratively Demonstrated a high level of attention to detail Sensitivity to issues of confidentiality Familiarity with Google Workspace and/or Microsoft Office (or similar platforms) Successful completion of required background and reference checks Preferred: Associate's degree Three years or more of related experience at a higher education institution Experience working with Workday or other ERP software Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Welcome to Amherst College! We are excited to share our current openings. You are invited to explore the opportunities available and we encourage you to apply for those that are aligned with your skills and experience. Thank you again for your interest in Amherst College Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts—a town of about 35,000 residents in the western part of the state. The college community includes around 1,800 students from 48 states, plus Washington, D.C., Puerto Rico, and 54 countries around the world, along with about 1,000 staff and faculty members. The scenic 1,000-acre campus features a 500-acre wildlife sanctuary and the Book and Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History , and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. Amherst College is committed to ensuring equal opportunities for everyone. Amherst College does not discriminate in admission, employment, or the administration of its programs and activities based on race, national or ethnic origin, color, religion, sex or gender (including pregnancy, sexual orientation, gender expression, and gender identity), age, disability, genetic information, military service, or any other characteristic or class protected under applicable federal, state, or local law. Amherst College complies with all relevant state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act. If you have any related inquiries, please contact the Chief Equity and Inclusion Officer, Amherst College, P.O. Box 5000, Amherst, MA 01002-5000. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Amherst College's policy is to provide reasonable accommodation when requested by a qualified applicant. If reasonable accommodation is needed, please contact the Office of Human Resources at hr@amherst.edu. Click here for information about Title IX at Amherst. Inquiries may be directed to: Civil Rights and Title IX Coordinator Amherst College 79 S Pleasant Street Suite 120 Amherst, MA 01002 crtixoffice@amherst.edu Amherst.edu/offices/title-ix