Administration Officer

Position : Administration Officer****Location : Rabale (Navi Mumbai)Payroll : Third Party PayrollWorking Days : Monday to Friday

Key Responsibilities:

1. Manage end-to-end travel desk operations for employees, Executive Director, and CXO members. 2. Coordinate with empanelled travel agencies for domestic and international flight bookings as per company travel policy. 3. Compare travel options, optimize costs, and ensure timely issuance of tickets. 4. Handle complete visa formalities for international travel and coordinate with agencies for timely approvals. 5. Arrange hotel bookings, airport transfers, and associated travel logistics for Directors and employees. 6. Arrange travel insurance policies for all international travel as per company guidelines. 7. Raise Purchase Requisitions for hotels and travel agencies and process PR, PO, and SES for all travel-related invoices in SAP. 8. Ensure timely settlement of payments to travel agencies and hotels for flights, visas, accommodations, and related services. 9. Coordinate renewal of contracts with empanelled hotels and travel agencies and monitor vendor performance. 10. Maintain travel trackers, booking records, billing systems, and supporting documents for audit and review purposes. 11. Monitor travel expenditures and support cost optimization through preferred vendors and economical travel planning. 12. Ensure accurate documentation and timely submission of invoices for travel-related payments and reimbursements. 13. Assist Executive Director and CXO members in claim reimbursement processing for travel and official expenses. 14. Maintain confidentiality, professionalism, and prompt support while handling senior management travel and administrative requirements. 15. Process reimbursement claims of Executive Director and CXO members with proper documentation and timely submission to Finance. Qualifications and Skills:

• Graduation (Any Discipline)
• 2-10 years
• Strong English communication skills