Head of Financial Control and Reporting

• Oversee accounting services, including accounts payable, payment processing, supplier management and financial data entry. - Ensure transactions are processed accurately, efficiently, with appropriate approvals and in compliance with internal controls. - Manage banking relationships and optimise cash flow and reserves. - Develop and implement treasury policies, including cash forecasting. - Ensure secure and compliant handling of financial transactions and banking operations. - Oversee bank reconciliations, payment controls, online banking access, approval mandates and segregation of duties. - Monitor liquidity, foreign currency exposure and cash requirements across the organisation. - Ensure compliance with donation covenants, donor restrictions, grant conditions and funding agreements. - Strengthen procurement-to-pay controls in collaboration with procurement and operations colleagues. 3. Audit, Tax, Compliance and Internal Controls

• Establish and maintain a robust internal control framework to mitigate financial risks, including vendor accreditation and inventory control. - Ensure compliance with corporate policies, tax regulations and financial laws. - Lead internal audits and support external audits with required documentation and responses. - Handle enquiries from external parties, including tax authorities, auditors, regulators and other relevant organisations. - Lead the annual external audit process, including preparation of audit schedules, coordination with auditors and resolution of audit findings. - Support donor reviews, annual review reports and other assurance activities by providing accurate financial information, documentation and timely responses. - Ensure compliance with applicable charity, NGO, statutory, tax, regulatory and donor reporting requirements in relevant jurisdictions. - Track and implement audit recommendations, control findings and agreed management actions. - Ensure appropriate controls over accounts payable, treasury, procurement, inventory, fixed assets, donor funds, bank mandates and balance sheet accounts. 4. Systems, Tools and Process Improvement

• Act as a champion for better use of finance systems, reporting tools and data to improve efficiency, accuracy and transparency. - Improve the effectiveness of the accounting system, reporting processes and financial data structures. - Use Google Sheets, Excel and other tools to improve reconciliations, reporting packs, analysis and controls. - Identify opportunities for automation, simplification and standardisation. - Develop practical templates, dashboards, checklists and process documentation to improve consistency and reduce manual errors. - Support continuous improvement across month-end close, reconciliations, accounts payable, treasury and donor reporting processes. 5. Team Leadership, Capability Building and Business Partnering

• Lead, mentor and develop a high-performing team. - Foster a culture of accountability, continuous improvement and professional growth. - Collaborate cross-functionally to support business initiatives and financial transparency. - Act as a finance point of contact and build strong working relationships with other departments, including FP&A and Legal & Compliance. - Provide functional guidance and support to finance colleagues in Vietnam and China, including finance managers and colleagues responsible for payables, treasury, procurement and inventory where relevant. - Build team capability through training, mentoring, clear expectations, constructive feedback and practical process guidance. - Work closely with the Head of FP&A to ensure alignment between financial accounting, reporting, budgeting and forecasting. - Build strong working relationships with programme, operations, fundraising, donor management, legal/compliance and country teams. - Promote a hands-on, proactive and solutions-oriented approach within the team. Requirements

Technical Skills and knowledge

Strong knowledge of financial accounting, internal controls, audit requirements and statutory reporting. - Understanding of relevant accounting standards, with IFRS knowledge desirable. - Exposure to different GAAPs or statutory environments, including Hong Kong, Mainland China, Vietnam, UK, US or Australia, would be an advantage. - Strong Excel and Google Sheets skills, including complex reconciliations, analysis and reporting. - Familiarity with Sun Accounting or similar ERP/accounting systems. - Experience with Tableau, Power BI, Power Query or other reporting/data tools would be an advantage. - Strong understanding of multi-currency accounting and intercompany/cross-border finance processes. - Skills and attributes

Proactive, hands-on and solutions-oriented. - Able to identify problems, investigate root causes and implement practical improvements. - Strong attention to detail while maintaining a broader view of organisational priorities. - High level of integrity, accountability and professional judgement. - Able to work effectively in a resource-constrained NGO environment. - Strong communicator who can explain financial issues clearly to finance and non-finance colleagues. - Collaborative team player with the confidence to challenge constructively. - Able to manage competing priorities and meet deadlines. - Essential experience

Significant relevant experience in financial control, accounting, audit, treasury, statutory reporting or financial operations. - Experience in a senior finance role within a multi-entity, multi-currency or international organisation. - Proven experience managing month-end and year-end close processes. - Experience leading external audits and preparing statutory financial statements. - Experience managing or overseeing accounts payable, general ledger, bank reconciliations, balance sheet reconciliations and treasury controls. - Experience improving finance processes, controls, reporting quality and use of systems. - Experience leading, coaching or developing finance staff. - Experience working with senior stakeholders and cross-functional teams. - Desirable experience

NGO, charity, donor-funded, grant-funded or international non-profit environment. - Working across Hong Kong, Mainland China and/or Vietnam. - Donor reporting, donor audits, restricted funds or grant compliance. - Inventory controls, procurement controls or operational finance in a programme delivery environment. - Supporting finance transformation, ERP improvement or reporting automation. - Languages

Excellent written and spoken English. - Mandarin would be an advantage. - Essential qualifications

Qualified accountant: CPA, ACCA, ACA, HKICPA or equivalent. - Degree in accounting, finance, business or a related discipline. - Strong technical accounting knowledge and understanding of financial controls.