Business Operations Associate

Key Responsibilities:

Business Development, Outreach & Relationship Management

• Track professional connections including where they were met, context, and next touchpoints. • Draft and schedule thoughtful follow-up messages after meetings, conferences, and introductions using the principal’s voice. • Manage light LinkedIn outreach and follow-ups with approved messaging. • Classify relationships (warm, cold, dormant) and track next actions. • Maintain outreach logs and follow-up schedules to ensure opportunities are nurtured. • Suggest outreach approaches and follow-up systems to improve relationship development. CRM & Pipeline Management

• Build and maintain CRM systems such as Dubsado or HubSpot. • Track contact details, outreach history, last interactions, and next touchpoints. • Keep CRM data clean, organized, and easy to reference. • Provide simple visibility reports on relationship pipelines and follow-ups. • Recommend improvements to CRM structure or tracking workflows. Studio Operations & Administrative Support

• Support proposal preparation with formatting, timelines, and document organization. • Track invoices, deposits, and balances for internal visibility. • Monitor procurement status including orders, shipments, and delays. • Organize vendor quotes, approvals, and project documentation. • Maintain structured folders, trackers, and operational records. • Assist with new employee account setup when needed. • Create templates and systems that streamline recurring tasks. Marketing Support (Execution-Focused)

• Repurpose content created by the principal into usable formats. • Prepare and schedule approved content for posting. • Organize captions, images, hashtags, and assets in a centralized system. • Maintain a clean archive of reusable marketing materials. Qualifications & Ideal Traits: