Office organization: visits, contact with suppliers, etc.,
Travel booking for the team & management of expenses/invoices (plain tickets, trains, hotels, restaurants)
Coordination of small projects (stationary, printing, events),
Basic management & coordination of tax, regulatory and operational issues of our entity,
Support in-house meetings with partners and clients,
Follow up on incidences until resolution with our service providers (IT, Banking, facilities, phone, internet...),
Coordination of electronic and physical envelopes, and collecting of packages. - Sales Support
Data introduction in the Remediation tool (AML information on the clients),
Marketing Data base for events. Emailing, etc for Spanish & Latam clients,
Salesforce data management on meetings and contacts,
Assisting Sales Managers with form filling for new business and transactions,
Assisting Sales Managers in keeping track of all the transactions. Your profile – Have you got what it takes to become our Junior Office Manager? - 1-2 years of experience in a similar role,
Fluency in Spanish & English,
Secretarial degree & skills,
Adaptable and flexible, you enjoy working in a challenging and dynamic environment,
A team player with outstanding organisational and communication skills,
Customer-oriented approach, professional appearance and conduct, diplomatic and demonstrate absolute discretion as the situation demands,
Ability to operate autonomously, prioritise tasks and exercise sound judgment and creativity in finding solutions,
Proactive and reactive, quick learner with the willingness to learn about the business and contribute to its success. This excerpt will be kept by Utmost Luxembourg S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise, it will be destroyed without any undue delay should the candidate not be hired.*
Utmost Luxembourg S.A. is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.
Our Recruitment Privacy Notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks. It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here Recruitment Privacy Statement
